When employing a foreigner based on an issued work permit (details regarding the procedure for obtaining a work permit can be found HERE), (po kliknięciu w „HERE” powinno być przekierowanie do odpowiedniej podstrony dot. zezwoleń)  you must remember to fulfill several important obligations. If the competent voivode has issued you a work permit for a foreigner, then:

• the contract must reflect the conditions specified in the permit, such as the type of contract, position, working hours, remuneration, etc.;
• before allowing the foreigner to start work, you must submit a scan of the contract concluded with the foreigner to the voivode who issued the work permit (you do this via the IT system on the website www.praca.gov.pl);
• you must provide the issued work permit to the foreigner;
• you must inform the voivode of changes that do not require obtaining a new work permit (e.g., change of your company’s registered office, change of the job title without altering the scope of duties, etc.);
• you must inform the voivode who issued the work permit that the foreigner has not started work with you within 2 months from the initial validity date of the permit, ended work earlier than 2 months before the expiration of its validity period, or interrupted work for a period exceeding 2 months. You send such a notification via the IT system on the website www.praca.gov.pl within 7 days of the occurrence of any of these three circumstances;